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Director of Corporate Services/City Clerk
Location:
Belleville, ON
Description:
DIRECTOR OF CORPORATE SERVICES/CITY CLERK The City of Belleville, known as the ‘Friendly City’, is located at the mouth of the Moira River where it meets the picturesque Bay of Quinte. Experience world-class fishing, boating, cycling, and walking along approximately 14 kilometers of waterfront trails. Situated between Toronto and Montreal, and less than one hour from the U.S. border, the City truly is at the center of it all. Approximately 56,000 people make Belleville their home and over 220,000 live within 30 minutes of the City. We are in close proximity to Prince Edward County where you can discover award winning wineries and numerous beaches including Sandbanks Provincial Park. We are home to Loyalist College of Applied Arts and Technology as well as Albert College, Canada’s oldest co-ed boarding independent private school. The historic downtown core provides numerous restaurants, shopping and live music and theater venues for an amazing cultural experience. Our inviting blend of small-town warmth and big city amenities, quality of life and affordable housing make Belleville the perfect place to live, work and play. More information is available at www.belleville.ca Currently, the City of Belleville has an exciting opportunity for a highly motivated, strategic, and dynamic individual to join our Executive Management Team, as the Director of Corporate Services/City Clerk. Closing Date: May 28, 2024, at 4:30 PM File Number: SV24-63 Department: Corporate Services, reporting to the CAO Position Type: Permanent Full-time Number of Positions: One (1) Hours of Work: Monday to Friday, 8:30 AM - 4:30 PM Employee Group : Administrative Group Salary/Rate of Pay: Grade 3 ($153,043.07 - $182,194.01) PURPOSE AND SCOPE: Reporting to the Chief Administrative Officer, the Director of Corporate Services/City Clerk holds a pivotal role in providing primary support to Council and its Committees. This position entails comprehensive responsibilities encompassing the administration and coordination of legislation, regulations, and local by-laws of the municipality. Moreover, the Director oversees a wide array of related functions, including statutory duties; Returning Officer for Municipal Elections; Marriage Act administration; departmental functions of Budget Management and oversight; Real Property Administration; Parking Facilities Management; Insurance management and claims administration, general legal claims management and administration; Corporate Accessibility compliance and administration; Business & Lottery Licensing and corporate Records Management. DUTIES AND RESPONSIBILITIES: Supervision: Supervises, directs, and evaluates the performance of the City Clerk’s Staff in the delivery of Council and Committee/Board support, customer service, Marriage Act, and records management services. Responsible for initiating and participating in staff recruitment, staff orientation, development training, performance management, and coaching: dispute/grievance resolution; and discipline in consultation with Human Resources and the CAO. Directs work activities, organizes and reviews work processes and procedures, and optimizes the deployment of staff to maximize the development and effectiveness of departmental staff. Advisory: Provides advice, guidance, coaching and support to managers and staff regarding the functions of licensing, parking issues, and information requests. Provides professional advice, guidance, and responses, both verbally and in written reports to the Mayor, Members of Councils, Senior management, public and private agencies, and members of the public on a broad range of matters affecting the City within the Corporate services areas of jurisdiction Attends all Council meetings and ensures appropriate administrative support for Standing, Special Purpose and Ad Hoc Committees/Boards, providing advice on broad range of issues. Participates in various departmental and City project initiatives. Administrative: Develops, prepares, and organizes the agenda for all Council and Standing Committee/Board meetings, as well as for Special Purpose and Ad Hoc Committees. Records the official record of the meetings, ensuring accuracy and thoroughness that meets procedural and statutory regulations. Responds to all correspondence resulting from Council and Committee/Board meetings. Responsible for ensuring the provision of appropriate public notice for various issues, including the publishing of notices and proclamations, organizing, and hanging of non-profit banners, and flag arrangements. Accountable to Senior Staff and Council for interpretations of Council and Committee procedures, directives, and policies. Prepares, administers, and monitors departmental budgets. Signing Officer: Authorized Signing Officer of the Corporation for property matters, by-laws, agreements, and contracts. Statutory Duties: Reviews, develops, organizes, and implements City by-laws and ensures statutory compliance of documentation proceeding to Council. Responsible for maintenance and administration of a records management and retention/disposal system for by-laws, minute books, Marriage Act, and items of information relating to Council activities and corporate records. Provides direction and guidance to City departments regarding corporate records management and retention/disposal. Fulfils all statutory duties of the City Clerk as described in various acts and regulations Responsible for the Oath of Office, the "swearing in" of the Mayor, Members of Council, before they take their seat on Council. Research and Information Management: Provides technical resources and research information to Council, senior staff and the public relating to legislation and administrative matters. Administers and maintains the City's Corporate Policy Manual. Real Property: Manages all municipal real property transactions, including owner negotiations, valuations and leases. Administers the City's policy regarding real property sales and maintains detailed records for all municipal real property holdings, including surplus lands. Internal and External Accountability: Represents the City regarding administrative inquiries from the general public and taxpayers of the City of Belleville Responds to inquiries from external sources, senior staff, City Council, and Committees in connection with property, parking, administrative procedures and policies, by-laws, legislative matters, or any other matter of concern. Municipal Election Duties: As Returning Officer, organizes and administers all facets of the municipal election process, including by-elections or question votes. Note: Above duties are representative of a typical position and are not to be construed as all-inclusive. EDUCATION/SPECIALIZED TRAINING/SKILLS: Minimum Qualifications: University degree or equivalent in business, public administration or related field Thorough knowledge of legislation as it applies to Ontario municipalities. AMCT and CMO/CMC designation or equivalent Excellent interpersonal and organizational skills Effective verbal, written and presentation skills. Proficiency in Microsoft Office Suite and the Global Election System Thorough knowledge of Municipal Real Property acquisition and disposal policies WORK EXPERIENCE: Minimum Qualifications: Minimum of ten (10) years’ experience in a municipal environment including Council secretariat and municipal election functions Preferred Qualifications: Five (5) years managerial experience at a senior level, including experience in a unionized environment. WHAT’S IN IT FOR YOU: Competitive market salary Competitive employer-paid extended health benefits OMERS Pension Plan Opportunity to enter a hybrid work arrangement subject to applicable policies and approvals, following the successful completion of the probationary period. Live, work, and play in the beautiful city of Belleville and experience all that it has to offer. HOW TO APPLY: City of Belleville – Employment Opportunities We thank all applicants who apply but advise that only those selected for an interview will be contacted. Please be advised that the City of Belleville uses email to communicate with their applicants for open job postings. It is the applicant’s responsibility to include an updated email address that is checked frequently and accepts emails from unknown users. As we send time-sensitive correspondence regarding recruitments via email, it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the job posting. Applicants will be required to provide at their own expense a satisfactory criminal reference check dated within the past six (6) months and if deemed a requirement of the position, a driver’s abstract to the Human Resources Department on or before the date of the interview but no later than the commencement of employment if selected. The City of Belleville is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process. Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). 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Company:
City Of Belleville
Posted:
May 8 on The Resumator
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More About this Listing: Director of Corporate Services/City Clerk
Director of Corporate Services/City Clerk is a Executive Director Job at City of Belleville located in Belleville ON. Find other listings like Director of Corporate Services/City Clerk by searching Oodle for Executive Director Jobs.
Director of Corporate Services/City Clerk is a Executive Director Job at City of Belleville located in Belleville ON. Find other listings like Director of Corporate Services/City Clerk by searching Oodle for Executive Director Jobs.