District Administrative Assistant
CIBC is a leading Canadian-based global financial institution. Through our 3 major businesses – Retail and Business Banking, Wealth Management and Capital Markets – we provide a full range of financial products and services to eleven million individual, small business, commercial, corporate and institutional clients in Canada and around the world. We invest in our businesses, our clients, our people and our communities to deliver consistent and sustainable earnings to our shareholders. To learn more about CIBC’s Lines of Business, please visit our website . CIBC delivers access to career and development opportunities, safe and healthy workplaces, effective training, and positive work-life balance – so that employees are able to perform at their best, contribute to their communities and focus on cultivating deeper relationships with our clients. Every year, CIBC is recognized for its business successes , community commitment and employee initiatives. We are proud of these successes and are committed to creating an inclusive workplace and an environment where all employees can microsoft excel. CIBC is committed to attracting and retaining a diverse team of employees who reflect the communities in which we live and work. To learn more about CIBC and the CIBC Group of Companies please visit CIBC.com . Job details The District Administrative Assistant (DAA) is a dedicated resource providing administrative and operational support to the District Vice President (DVP) and the District Office. The role provides a support function to the district to enable the DVP to focus on delivering financial results. The DAA is typically responsible for coordinating meetings, organizing events and performing administrative, payroll and/or business continuity activities that support banking centres within a designated district to continue operations. What You’ll Be Doing • Organize the office of the DVP using independent judgment, discretion and diplomacy, and make day-to-day administrative and operational decisions on his/her behalf with the DVP’s direction • Co-ordinate and prioritize the daily activities of the DVP, identifying potential problems and shifting priorities • Prepare correspondence, memos, minutes, and reports/presentations from verbal instructions, handwritten material, or from various CIBC systems and platforms. • Sensitive to confidential info • Compose letters, memorandums and reports/presentations on behalf of the DVP by identifying required details, researching experience info, gathering and compiling data from multiple sources • Screen and evaluate incoming emails received and prepare responses as appropriate. Determines what info is sensitive and informs the DVP accordingly • Receive visitors (internal to CIBC and external customers) and answering phone calls, providing info, and referring visitors/callers to appropriate individuals using judgment and professionalism • Maintain confidentiality and accountability of documents and info that may be of a highly sensitive nature • Co-ordinate meetings, events and appearances on behalf of the district. This would include making all travel arrangements, ordering food and monitoring the meeting to ensure max efficiency and accuracy • Arrange client meetings on behalf of the DVP and provide the DVP with briefings on appropriate experience info • Communicate details with all level of management as directed by the DVP • Responsible for data entry into CIBC's human resources info system for new hires, transfers, changes and vacation info for all of the DVP’s direct reports • Follow-up with Banking Centres to ensure that relevant details is received in its entirety, accurately and in a timely manner • Respond to appropriate inquiries from managers, administrators and employees in a client focused and timely manner • Promptly respond to employees and Banking Centres as required to resolve problems • Ensure problems have a timely and accurate resolution • Run regularly scheduled and ad-hoc reports for the DVP and District management team as required. What We’re Looking For Your values align to ours – trust, teamwork and accountability Good organization and administrative skills; capable of operating independently with minimal direction while keeping the DVP informed of "variances to plan", potential problems and/or sensitive issues, etc. Excellent communication and people skills to interact with a broad spectrum of individuals in a wide spectrum of situations, which usually requires tact, diplomacy, and discretion Initiative and self-managing skills to be able to operate independently with minimal direction and to respond effectively to issues that arise in the absence of the DVP Strong computer skills in software packages such as Word, Power Point, Ms excel, Outlook, desktop publishing etc., as well as various types of office equipment Excellent issue solving abilities with expertise to identify the source of problems Strong time management expertise and expertise to manage multiple tasks at 1 time The expertise to work under pressure and meet established service levels and deadlines Proven expertise to pay close attention to accuracy and detail is required Must have excellent interpersonal (written and verbal) skills to work efficiently with Banking Centres and successfully handle enquiries and empathize with their needs What CIBC Can Offer You Flexible health benefits, stock purchase plan , competitive incentive pay and recognition programs Competitive compensation and banking benefits Career growth, development and continuous learning opportunities Opportunity to be involved in CIBC events that help our communities Click to learn more about Rewards & Recognition , Learning & Development , and Employee Community Involvement What You Need To Know This role operates within a normal office environment May need to work adjustable hours from time to time.
April 21 on BCjobs